How To Better Handle Mail Rochester NY

Letters, magazines, bills, flyers, what to do with them all. There should be only two responses to every piece of mail or e-mail, do something with it, or toss it. The best way, as always, to deal with it all is in an organized fashion.

Benchmark It Solutions Llc
(516) 773-9222
310 Northern Blvd
Great Neck, NY
 
Medcomp Systems Ltd
(631) 467-5401
991 Main St Ste 201
Holbrook, NY
 
International Software Services
(212) 425-1478
17 State St Bsmt
New York, NY
 
Juniper Networks Inc
(212) 216-0057
1 Penn Plz
New York, NY
 
Cyber Solutions
(718) 267-1012
6164 56th Dr
Maspeth, NY
 
Smith Consulting Inc
(212) 627-5798
21 Vandam St
New York, NY
 
Abacus Business Computer Inc
(718) 321-3888
13201 Avery Ave
Flushing, NY
 
Visible Solutions Inc
(212) 986-6335
11 E 44th St
New York, NY
 
Electronics Boutique
(315) 764-5217
St Lawrence Cente
Massena, NY
 
Kaliski Leon
(212) 564-3359
231 W 29th St Rm 1201
New York, NY
 

How To Better Handle Mail

The best way, as always, to deal with it all is in an organized fashion.

One of the quickest ways to do this is to have the following folders:

A red one for things that must be dealt with immediately. This would include anything that needs an immediate response, something that has to be done today. A letter you must respond to, a meeting you have to schedule, a report you need to do, a telephone call that needs to be made. Within this folder you will need to prioritize what needs to be handled first, second, etc.

Bills that come in and need to be paid should be placed in your tickler file a couple days before their due date to account for mailing time. So as you are opening your bills that come in the mail, check the due date and place them in your tickler file. If it has to be paid upon receipt, put it in the red folder so you can deal with it immediately.

Meetings (flyers) that have to be attended are placed in a gray folder. Be sure to check the dates, highlight them. Your next step is to be sure to place them on your calendar, and then to tickle them two days before for your review or if there is anything you need to do or prepare for the meeting.

If you receive meeting highlights or minutes by mail, these can be placed in a yellow folder for your perusal at a later date. These are the types of things that can be read during lunch, or while backing up files, printing, etc.

Magazines and articles you receive can be placed in a black folder. This is your reading folder. Take it with you when you go on appointments that you know you will have some lag time. Read during lunch. Schedule time in the morning and weekends. If you make reading a part of your daily schedule, it won't pile up. And remember, once you read it, file it away, or toss it.

Every piece of paper should generate a reaction, the reaction might be to deal with it, file it, or toss it, but one of them needs to occur. If you follow this simple rule, you can keep mail and paperwork under control, and your sanity to boot.

Copyright DeFiore Enterprises 2002

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